IT Services

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Network Storage

The University provides a secure central storage facility for staff and students.

Microsoft OneDrive

A cloud storage area (1TB) for files. These files are held in Microsoft’s European storage facilities. 

Files in your OneDrive can be kept private, shared with specific people, or shared with everyone. 

Anything you place in your OneDrive is not automatically backed up by Information Services or Microsoft. If files on your OneDrive are deleted, they can only be recovered by you for up to 30 days. You are advised to keep backups of important files, such as course work, on a personal USB stick. 

Illustration of a person sitting at a desk working on a computer connected to a cloud storage symbol with an unlocked padlock, indicating data access or cloud security, with servers and file folders beside the desk against a blue background

Microsoft Teams

You can save documents within your Microsoft Team site. Teams enables you to work together on documents and access them from anywhere with an internet connection.

Illustration of a person sitting at a desk using a computer with speech bubbles and circular icons showing three other people engaging in a virtual conversation or online chat.

Shared Storage

Shared storage at department and school level. It is provided to enable the sharing of information and documents with immediate colleagues. Contact the IT Service Desk for details of the shared storage areas in your department or school.

Illustration of two women interacting with giant digital folders displayed on a large laptop screen, one holding a magnifying glass over a folder and the other pulling a document from a folder, with a potted plant, a pencil, and a steaming cup of coffee placed around the laptop on a light background

Storing your Files outside UWTSD

There are some other storage options that allow online access, such as Google Docs. If you are using these, please be aware of the following:

  • Some of these companies will not guarantee the location of storage of your data. It may be kept in locations where UK privacy wishes will not be respected. Also, personal data is not allowed to be transferred outside the EU except under specific circumstances.

  • There is often little or no guarantee that your data can be recovered if the infrastructure fails. Ensure you have another backup stored elsewhere.

  • Information that is the property of the University of Wales Trinity Saint David should not be stored in these areas.

  • Should there be an issue with storage that is managed outside UWTSD’s IT services, we will not be able to help; any contract will be between the individual and the provider.
Large industrial facility with multiple exhaust stacks and blue equipment units, situated next to a body of water with a grassy embankment, under a partly cloudy blue sky, with a wind turbine visible on the far left.
Google Datacentre in Eemshaven, the Netherlands

Your Responsibilities

It is for the person who saves information to ensure that they understand privacy, sensitivity of their data and information and ensure retention or deletion in line with regulations and laws.

It is important that University storage is not used for data, files and images that have copyright elsewhere, are of a purely personal nature (such as personal music collections), or are likely to be considered inappropriate in event of an external investigation of our data stores.

Data Protection Policy | UWTSD Group

Storage Security

All centralised file stores are backed up and users can restore information that is up to one day old.

Help and Support

Have a question about storage or want some data recovered? Contact the IT Service Desk.