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Yes. All UWTSD authors should note that to be eligible for submission to the REF , the accepted manuscript of articles and conference papers must be uploaded to the Research Repository on acceptance, and made open access within a specified timeframe. As long-form publications are likely to be included in future REF Open Access policy we also request that researchers deposit their manuscript for book chapters and monographs.
Gold Open Access is where the original work is made openly available by the publisher, sometimes for a fee (an ‘Article Processing Charge’ or APC).
Green Open Access is where authors archive a copy of their work in an independent repository, such as the UWTSD Research Repository.
Bronze Open Access is sometimes used to refer to publishing where the original published work is free to read, but there is no clear explanation of the licence terms to cover sharing and re-use. This model is not compliant with most funder policies.
Diamond or Platinum Open Access is sometimes used to refer to publishing where the original work is published openly with a licence covering re-use and no fees are charged to the author. In this case, income is usually covered through alternative sources such as publisher advertising or University funds. This model is usually compliant with funder policies.
The green route to Open Access focuses on self-archiving post peer-reviewed copies in UWTSD’s Open Access Research Repository. Researchers can deposit copies of their accepted manuscripts in the Repository, which become available freely and openly on the web. This can help researchers to comply with REF and funder policies and the University does not have to pay a publisher fee.
Sherpa contains publishers’ general policies on self-archiving of journal articles and certain conference series, including which version of an article can be deposited, where it can be deposited, and any conditions that are attached to that deposit.
The Journal Checker Tool can also be used to compare journal OA policies with funder OA policies.
An ORCID (Open Researcher and Contributor ID) is a unique researcher identifier, used worldwide, that you keep throughout your life and retain even if you move institution. Wellcome Trust grant applications require an ORCID and we strongly recommend researchers add their ORCID to any publications deposited to the UWTSD Research Repository.
Creative Commons is a non-profit organization that enables the sharing and use of creativity and knowledge through free legal tools. Their copyright licences provide a simple, standardized way to give the public permission to share and use creative work — on conditions of the creator’s choice. More information and guidance on choosing a licence.
UWTSD subscribes to several national publisher agreements to allow researchers to publish Open Access. If the journal or monograph you are publishing is not covered by an agreement already in place, Library and Learning Resources does not have funding to pay for Open Access fees such as APCs or BPCs. If your research is funded you may be eligible to use part of your grant towards these charges depending on your funder’s policy: more information is available on our Funder Policies page. If your research is not funded we recommend you make your article available under the green Open Access route by depositing in the Research Repository.
Open Access encompasses a range of components such as readership, reuse, copyright, posting, and machine readability. Within these areas, publishers and funding agencies have adopted many different policies, some of which are more open and some less open. For example, a policy that allows anyone to read an article for free six months after its publication is more open than a policy that creates a twelve month embargo; it is also less open than a policy that allows for free reading immediately upon publication. This could also be said to apply to the Creative Commons licensing scheme : CC-BY allows the reader to do far more than, say, CC BY-NC-SA or a licence with the ND clause.
A variety of terms are used to refer to different versions of an author’s paper (or manuscript). The most commonly used are:
The LSE Versions Toolkit is useful in understanding the different versions of papers and has some good tips for authors.
Plan S is an initiative for Open Access publishing that was launched in September 2018. Plan S requires that, from 2021, scientific publications that result from research funded by public grants must be published in compliant Open Access journals or platforms. cOAlition S is an international consortium of research funding and performing organisations.
Page charges are different to Article Processing Charges (APCs) and cover the cost of printing an article in a traditional print journal. While most online journals will allow images to be included at no additional cost, some publications may also charge a fee to cover the cost of printing images in colour in the print edition. Most research funders will not cover the cost of these charges.
No: Library and Learning Resources will review each submission and check publisher policies before making your manuscript available. Most journals will permit deposit of a copy of an article into the University’s Open Access Repository. There might be a condition such as an embargo period (for example, the Open Access Repository copy may only be released 6 months after publication). As a general rule publishers permit the Author’s Accepted Manuscript (AAM), i.e. the final submitted version with all changes following peer-review included to be disseminated via the Open Access Repository, but not the published version with the journal’s formatting.
Sherpa provides information about publishers’ Open Access policies and funder requirements to check the position of your chosen journal. We strongly recommend you check the actual journal’s policy (usually found under ‘For Authors’ or similar) to make sure any embargo is compliant with REF and funder policies. Please ask Library and Learning Resources for help at openaccess@uwtsd.ac.uk if you are unsure.
The publisher’s version (aka: Version of Record, or VoR) of your work is often under copyright to the publisher and cannot be deposited elsewhere. This would include social media sites such as ResearchGate and the UWTSD Research Repository. We recommend you deposit your final Author’s Accepted Manuscript (AAM) instead. If you have published via any of the publisher-made open access routes (Gold or Hybrid) you may deposit the final version of your research where the licence allows for this.
Yes, you should deposit the Author’s Accepted Manuscript (AAM) in the Research Repository, even if you are also depositing in other repositories such as ArXiv, EuropePMC etc. Other sites do not necessarily meet the metadata requirements of the REF policy (e.g. collecting date of acceptance, which is required as part of the REF submission) or the open access requirements of funder policies. Furthermore, depositing into the Research Repository can boost the findability of your research and provides an in-house controlled version of your research which will ensure funder compliance in the event of an issue with the publisher version.
If you are posting an accepted manuscript on arXiv or other preprint server please label it as such, for example in the Comments or Notes if there isn’t a specific ‘version’ field: ‘Accepted Manuscript’, ‘Accepted for publication in [Journal Title] on [date]’).
If your funder requires open access in Europe PMC, you will probably need to deposit the manuscript there yourself, unless your article is Gold open access in which case the publisher may do it for you.
To maximise staff capacity and ensure we can meet REF policy, priority will be given to current submissions which have been authored during the researchers’ time with UWTSD. While publications authored by current UWTSD researchers during their employment or study at other institutions will be considered, Library and Learning Resources cannot guarantee these will be made available, especially if already published Open Access elsewhere.
The date of acceptance is the date when the publisher has firmly accepted your output for publication. It could be the date you, as author, consider you have been told by the editor of the acceptance of the paper even in an informal email. This will be after peer review, edits and other alterations have been made. You may have received ‘provisional’ or ‘conditional’ acceptance before this date, but these are not the ‘date of acceptance.’
When depositing material in the UWTSD Research Repository, please forward the publisher’s email to openaccess@uwtsd.ac.uk confirming acceptance as evidence of the acceptance date for the REF.
If you are unsure of the publication date at the time of acceptance, please don’t delay your deposit – contact openaccess@uwtsd.ac.uk with the publication date as soon as this is confirmed and we will update the Repository record.
Please deposit. Depositing will allow you access to an open access, UWTSD controlled version of your research so you can guarantee funder and REF compliance. This will also aid the discovery, dissemination, and preservation of UWTSD research.
No – the paper only needs to be deposited once. If you are a co-author, your name should be automatically linked to the record.
As well as being openly accessible through the Repository itself, our Open Access content is indexed by many external academic sources. These include Google Scholar and Core.ac.uk.
Please consult our Takedown Policy for further details. Please note that Research Repository submissions are retained indefinitely in keeping with Open Access principles and will only be removed in line with the University’s Takedown policy. Submissions are not removed when the researcher leaves the University.
| Article Processing Charge (APC) | A charge levied by a publisher to an author for an article to cover the cost of publishing and make the work open access. |
| Book Processing Charge (BPC) | A charge levied by a publisher to an author for a book to cover the cost of publishing and make the work open access. |
| Corresponding Author (CA) | The author who takes primary responsibility for submission to, and communication with, the journal for publishing. |
| Embargo | In the Open Access context, an embargo is where the full text of a work in a repository is restricted from public view for a set period after deposit. The embargo period is defined by the publisher. |
| FAIR | A set of principles for open data: Findable, Accessible, Interoperable and Reusable. See FAIR Principles – GO FAIR (go-fair.org) |
| Green Open Access | A work published in a traditional book or subscription journal behind a paywall, where a free-to-read copy is available in a separate repository. The copy in the repository is usually the author’s final accepted manuscript and not the publisher’s typeset copy. |
| Gold Open Access | A work published open access at source and is free-to-read via the publisher, with a clearly identifiable licence (e.g. a Creative Commons licence). Articles are usually subject to an Article Processing Charge (APC) which is paid by the author or their institution / funding body. |
| Hybrid journal | A subscription journal in which some articles are open access and some are behind a paywall. Open access articles in hybrid journals are usually subject to an Article Processing Charge (APC) which is paid by the author or their institution / funding body. |
| Metadata | Data that describes and gives information about other data. In the context of the Repository, metadata consists of information about the work being deposited, such as the title, author, ISSN / ISBN, publisher, abstract, etc. |
| Read and publish agreement | An agreement with a publisher which covers both traditional subscription costs for paywall content, and open access publishing costs. |
| Repository | A digital platform available freely on the Web which is designed to host and preserve Open Access content, such as articles, monographs, chapters, conference papers, theses and other academic research content. |
Some information on this page has been adapted from the University of Oxford under Creative Commons Attribution 3.0 Unported licence (CC BY 3.0). Original content at: https://openaccess.ox.ac.uk/faq/
